William Temple House / William Temple House Thrift Store is an equal opportunity employer
Facilities & Maintenance Coordinator
Duties and Responsibilities
- Responsible for opening and preparing the building for use each morning by opening gates, checking and turning on lights, inspecting property and grounds for safety issues, cleanliness and possible maintenance requirements.
- Perform responsive maintenance when unforeseen issues arise.
- Occasionally will have to respond to issues of graffiti, homelessness, and substance abuse on our property, which may require cleanup as well as communication with and reporting to law enforcement and emergency services.
- Maintain a prioritized and regularly updated list of maintenance and improvement tasks to be performed.
- Gather estimates and bids from licensed and insured vendors and contractors for larger improvement projects and scheduled services.
- Point of contact between organization and vendors, contractors, subcontractors and inspectors during all projects and general building operations.
- Evaluate estimates and vet contractors, both independently and with the assistance of leadership staff, i.e. Finance and Operations Director, Executive Director, and appointed, qualified board members.
- Meet regularly as needed, usually twice monthly, with Finance and Operations Director to discuss facility maintenance issues, upcoming and ongoing projects, estimates, capital projects, budget, etc.
- Project management of improvement projects and renovations, including timely communication with all appropriate staff, vendors, and board.
- Research and implement measures, practices and improvements to insure improved energy efficiency and decreased energy usage.
- Perform, with vendor assistance, seasonal start up and shut down procedures of the gas fired boiler in Mackenzie, regularly checking performance.
- Take leadership role on Safety Committee and work with committee members, staff and volunteers on safety planning, regular communication of safety issues, and implementation of safety improvements.
- Maintain records of and schedule all required inspections and licensing of fire safety systems.
- Monitor, maintain and improve building security systems.
- Provide backup assistance to Social Services Food Pantry as needed for donation pick-ups.
- Work with department directors and coordinators on scheduling and set up of chairs and tables in conference rooms, offices and common areas to facilitate group trainings and WTH events. These events may occasionally require working evenings and/or weekends.
- Maintain required records and reports of all purchases for maintenance projects using approved Administration forms and formats.
- Maintain and update as necessary a procedures manual of routine duties and contacts.
- Maintain stock of necessary maintenance and building materials as well as general use supplies such as paper products, light bulbs, disposable gloves and specialized cleaning products.
- Perform weekly detailed cleaning of specific high use program areas including the Abbott Hall restrooms, reception lobby and conference rooms, to insure cleanliness and a safe, uncluttered, pleasant atmosphere.
Qualifications & Skills
- A well rounded, hands-on background in the construction trades as well as an understanding of general building practices and codes is required.
- A working knowledge of building electrical, plumbing and HVAC/mechanical systems is required. Experience with irrigation systems a plus.
- Experience with project management is required.
- Familiarity with computer tasks and programs, Microsoft Word, Excel, Google spreadsheets, email and use of internet resources for information gathering are all required.
- Ability to solve problems proactively, to multi-task, prioritize and wear numerous hats is important.
- Experience with fire suppression and fire/security systems is preferable.
- Valid Oregon Driver’s License and ability to drive large van.
- Ability to safely operate hand tools.
- This position occasionally requires work in dusty, noisy, damp and cold environments.
- Occasional use of noisy power tools and equipment, such as circular saws, angle grinders, drills, sump pumps, vacuum cleaners, etc. is required.
- A safety focused approach to work practices, use of hand and power tools and the willingness to be part of an ever-improving culture of safety is an important part of the environment you will help create and maintain.
- This position also requires a moderate but regular amount of computer based activity and as such sometimes requires extended periods of sitting and use of computer equipment.
- Please note that William Temple House works with a diverse array of people and this position will interact with people who may be of different race, nationality, religion, sexual orientation, socioeconomic class and mental health status than the employee.
- While performing the duties of this job, the employee is continually required to stand, walk and stoop, and reach with hands and arms. Occasionally required to kneel, crouch or crawl, climb or balance. Must be able to lift and move objects of more than 50 pounds.
- Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
- This job position works out of an historical building and must be able to navigate stairs. No elevator is available.
- Ability to lift, transport, set up and climb ladders is occasionally necessary.
Compensation is $17 per hour, full-time (40 hours per week). Regular hours are daily M-F 6 a.m. to 2:30 p.m. with occasional flexibility to help with events during evenings and weekends. We offer a great benefits package that includes PTO, medical, dental, vision, life and LTD insurance and a 401(k) plan with company match.
To apply, send cover letter and resume to firstname.lastname@example.org. No phone calls, please.
Organization provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, physical or mental disability, gender identity, sexual orientation, genetics, veteran’s or other legally protected status. In addition to federal law requirements, Organization complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Want to be a part of William Temple House? Check out our volunteer opportunities!